614-260-8774 [email protected]

Hiring Office Administrator – $15/ Hour Minimum Wage

Year-Round Landscaping is an aggressively growing, reputable company currently operating out of Dublin, OH.

We provide mostly residential services to our clients throughout Ohio.

We are looking for hard-working individuals to grow with us!

We are searching for a full-time Office Administrator to work from Feb 1 – Dec 24, primarily performing all of the administrative, clerical duties, customer service, and human resources within our organization.

 

Work Hours:

M-Fri, 9:00am to 6:00pm*

*During busy times of the year and depending on the weather, it may be necessary to work outside of these hours including Saturdays or on rare occasions, Sundays.

Job Responsibilities:

  • Everyday use of Google Earth, Drive and Service Autopilot software
  • Answer inbound phone calls using the inbound script
  • Return missed phone calls within 10 minutes or less; during business hours
  • Reply to all incoming text within 10 minutes during business hours
  • Reply to all emails within 30 minutes during business hours
  • Survey properties within 24 hours
  • Create and send estimates/proposals within 24 hours
  • Dispatch Jobs for the next day at 3 pm for the following day
  • Notify missed or potentially missed appointments by 3 pm
  • Closeout the previous day at 8 am
  • Confirm time-sheets
  • Confirm invoices before sending
  • Respond to employee’s phone calls/text messages
  • Schedule new jobs after the bids have been accepted
  • Daily, weekly & monthly invoicing & credit card processing
  • Weekly travel to Post Office Box (20-25 miles)
  • Weekly check deposits
  • In house collections as needed
  • Attend weekly crew meetings.
  • Prepare weekly meeting agendas
  • Generate weekly, monthly &/or yearly audit reports
  • Follow up on outstanding estimates/proposals
  • Other project-based work
  • Identify and address problems and opportunities for the company.
  • Build alliances and partnerships with other organizations.
  • Support worker communication with the management team.
  • Develop policies and procedures, and ensure they are implemented appropriately
  • Giving sales presentations to a range of prospective clients.
  • Coordinating sales efforts with marketing programs.
  • Preparing and submitting sales contracts for orders.
  • Creating work orders using customer specifications
  • Visiting clients and potential clients to evaluate needs or promote products and services.
  • Maintaining client records.
  • Answering client questions about credit terms, products, prices and availability.
  • Understanding and promoting company programs.
  • Obtaining deposits and balance of payment from clients.
  • Recording information as needed.
  • Performing research on various topics
  • Greeting clients and visitors as needed.
  • Updating paperwork, maintaining documents and word processing.
  • Helping organize and maintain an office in common areas.
  • Performing general office clerk duties and errands.
  • Organizing travel by booking accommodations and reservations needs as required.
  • Coordinating events as necessary.
  • Maintaining supply inventory.
  • Maintaining office equipment as needed.
  • Aiding with client reception as needed.
  • Experience as a virtual assistant.
  • Creating, maintaining, and entering information into databases.
  • Recruit, select, train, assign, schedule, coach, counsel and discipline employees
  • Analyze process workflow, employee and space requirements and equipment layout; implement changes
  • Maintain a safe and healthy work environment by establishing, following and enforcing standards and procedures
  • Run a safe, injury/accident-free workplace
  • Serve as the primary point of contact when there are customer issues related to equipment quality, customer service, or accidents and mishaps on-site
  • Communicate customer issues with the operations team and devise ways of improving the customer experience, including resolving problems and complaints
  • Work closely with the Owner and management team to set and/or implement policies, procedures, and systems and to follow through with implementation.
  • Communicate all operating policies and/or issues at department meetings
  • Implement new processes and procedures to improve efficiencies and moral
  • Social media marketing
  • Website design, content creation, SEO and PPC

Applicant Requirements:

  • Strong organizational skills.
  • Willingness to learn & adapt.
  • Extremely reliable.
  • Attention to detail. So much so that they will include “I pay attention to detail” at the bottom of their resume.
  • Effective time management, ability to prioritize tasks, and meet deadlines.
  • Ability to problem solves without asking questions.
  • Ability to follow directions.
  • Must have own reliable transportation.
  • Valid driver’s license & clean driving record.
  • Clean background check.
  • Live local to the area.
  • Ability to operate under stress.
  • Required education: High school or equivalent

Benefits:

  • Unemployment compensation during the off-season of up to ($566/week or more Jan-February)
  • Worker’s compensation insurance
  • Five paid holidays per year after the first 12 months of employment
  • Company cell phone with unlimited data and no restrictions from T Mobile
  • Competitive pay
  • Employer matching Simple IRA
  • Future health insurance

Apply now!!!